Glossary February 19, 2021
Updated 21 November 2022 by James Ocean

Best Construction Collaboration & Project Management Software Tools

Table of Contents

Both construction collaboration and project management are two processes that are extremely important in the current landscape of the construction environment. To make both of those easier, there’s a significant market of construction project management tools that also help with construction collaboration. This kind of software makes it easier to control various important parameters of a project, including time, costs and the overall quality.

What is Construction Collaboration?

Construction collaboration, or collaboration in construction, is both a simple and a complicated term simultaneously. The simple part is the definition – construction collaboration implies multiple teams working together to complete a specific project. In a perfect world, each party involved in a project can see the project’s goals and contribute towards a single goal of the project in question, eliminating gatekeeping, competition, and so on.

Construction collaboration is also incredibly useful for the project, providing better results, fewer delays, more profit, and a host of other advantages. Effective collaboration in the construction industry is a crucial part of success for many construction companies.

Unfortunately, construction collaboration is also challenging to implement since the industry is both extremely old and somewhat fragmented in the way it works. The construction industry is not only competitive in terms of one construction company against another, but also when it comes to different teams, stakeholders, and other contributors to the same project – it is not uncommon for a company to be far more interested in short-term personal goals rather than shared long-term goals such as completing the project as a whole.

This approach is how many construction contracts work to this day – there are multiple segments of the job, and each segment has its own team or stakeholder. The problem here is not the approach itself but how each part of the project is presented like an individual event, not a part of a bigger, more extensive process.

At the same time, many construction projects are created in an adversarial environment, with each participant competing with the other members for their own profit – which is why disputes, conflicts, and overall project delays are so common in the industry.

Such competition also limits the effectiveness of coordination between different parts of the project, creating more delays and potential issues. Additionally, subcontractors are not uncommon to not be treated like partners on equal footing, giving birth to even more conflicts and issues.

That’s not to say that successful construction collaboration between different parties can be achieved overnight – the process of changing the culture itself is lengthy, expensive, and would most likely face a lot of resistance toward newer techniques and methods. Luckily, successful collaboration proved to be more cost-effective in the long run, but the rest of the problems remain the same.

Motivation is also an essential part of such a process. Construction collaboration can offer multiple different benefits to its users if done correctly. Some of these advantages are:

  • Better work quality – one of the most general and encompassing benefits of the construction collaboration on this list, drawing parallels between efficient communication and general project efficiency. Suppose different parties within the same construction project can communicate with each other easily and always have access to the project’s current status. In that case, the project itself is performed with far fewer errors and with much more confidence when fulfilling the client’s expectations.
  • Better reputation – a direct consequence of fewer reworks and conflicts during or before the construction process. Having projects completed with zero issues in your portfolio is a big reputation boost for any company since the industry is massive. Many companies are conservative regarding new technology and approaches to existing processes.
  • Less frequent or nonexistent delays – another consequence of having direct uninterrupted communication between different parties in the same project. Many errors and miscalculations within a project’s lifetime often delay the original project delivery timeline. Drastically reducing or eliminating those errors transfers directly into companies being able to deliver projects on time and encounter fewer delays as a whole.
  • More satisfied clients – many forget that the client is also a part of the project from start to finish and an important one. Most of the miscommunication issues are also applied to the client as the participant in the project, and every delay or error means more resources and time that the client has to spend to receive the project’s results. As such, transparency in communications is important between different parties in a construction project and between the client and everyone else.
  • Fewer resources wasted – touching upon the topic of isolated bubbles where each project participant is working in, it is fairly easy to see how disconnect between different parties leads to completely avoidable errors and mishaps. This kind of approach is faulty since it is that much more efficient to solve issues as they appear and not several project stages later, with timely fixes drawing far less money and other resources in comparison.
  • More accurate budget and time estimates – reaping benefits of construction communication software, it is easy to see how direct access to all of the existing project information within one platform makes it much easier to calculate estimates and deadlines within that project.

Construction collaboration software

Construction collaboration is supposed to build trust between participants, making the entire process streamlined and easy to work with, having clear-cut responsibilities and roles for each team, making the communication as easy as possible, and so on. However, it is rather difficult to imagine a modern construction collaboration system without a dedicated software type that can help with it. This is where construction project management software comes in.

The list of features and/or functions of a construction project management software in general includes, but not exclusive to:

  • Budgeting
  • Scheduling
  • Maximizing resource efficiency
  • Setting performance requirements
  • Selecting project participants
  • Delineation of scope, etc.

This kind of construction management software allows for an easy implementation of various operations via proper control and coordination when it comes to planning, design, estimates, contracting and the actual construction, while also developing mechanisms for conflict resolving and effective communications in general.

Since the market of construction project management software is incredibly vast, it’s difficult to cover all of the different options out there. However, it can be done if we’re choosing some of the best solutions on the market. From that kind of perspective, here’s our top-26 list of the best construction project management software for small business in 2022:

  1. Procore
  2. Revizto
  3. Jonas Enterprise
  4. ProContractor
  5. Spectrum
  6. Sage 100 Contractor
  7. GanttPRO
  8. CoConstruct
  9. Fieldwire
  10. STACK
  11. SiteMax
  12. Knowify
  13. Contractors Software Group Products
  14. Projectmates
  15. eSUB Subcontractor
  16. WorkflowMax
  17. Acculynx
  18. Radar
  19. CommittedCost
  20.  BuildTools
  21. PENTA
  22. Buildertrend
  23. BIM 360
  24. PlanGrid
  25. Jonas Premier
  26. UDA ConstructionSuite

Now we’re going to look at each example of construction management software programs in a bit more detail.

Procore

procore landing page

Procore is a unified platform that connects people, applications and devices, helping companies with risk management, project quality, project safety and budgeting. In this context, it is also a construction collaboration software. Procore offers a wide variety of different products from categories such as Construction Project Management, Quality & Safety, Construction Financials, etc. The addition of a remote access to the project allows the team members to be aware of all of the changes even without being together in the first place.

Effective communication from the field to the office is also a big benefit in this regard. This includes real time updates, instantaneous tracking, less reworks in general, and so on. There’s also budgeting, scheduling, as well as the added general benefit in the form of comprehensive construction tracking software, resulting in several different advantages, such as faster conflict resolving, quicker response times, and so on. All of that directly affects the general project efficiency, drastically increasing it in most cases. The combination of many different features and functions is what makes Procore one of the top construction management software on the market.

Revizto

revizto landing page

Revizto’s main use case is to act as a collaboration platform for different workflows, be it 2D or 3D, allowing for seamless communication between all of the project’s participants, from designers to stakeholders. Revizto can easily work throughout all of the different phases of the construction project, including both the design phase and the post-construction maintenance stage.

Some of the features that Revizto provides are shown below:

  • Issue tracker
  • 2D/3D model synergy
  • Clash management
  • VR support for model exploration, etc.

All of that – in a centralized solution with a user-friendly interface so that you don’t have to waste an extra effort on doing something trivial.

Jonas Enterprise

jonas enterprise landing page

Jonas Enterprise is a comprehensive construction project management software for small businesses, with one of its main features being the job costing module. This module deals with and improves upon plenty of matters, such as jub management, job costs collection and tracking, labor and equipment hours, billing rates, billing tables, and such.

It’s also possible to use a tool crib module for more accurate tools tracking process, allowing for better tool management through knowing the location of your tools by recording when they were taken out and returned.

Another interesting part of Jonas Enterprise is their scheduler, allowing for easily customizable Gantt charts, and there’s also an unusual take on a web based construction management software Jonas eTimesheets that enables payroll process automatization by logging hours remotely from anywhere, making it easier to manage employees – the most important resource of all.

ProContractor

procontractor landing page

Another good choice when it comes to best construction project management software for small businesses is ProContractor, which is an all-in-one solution helping mainly with critical financial operations, such as estimating, accounting, project management, etc.

It’s easy for contractors to provide accurate seamless estimates when it comes to masonry and earth work. ProContractor comes with 3D visuals, allowing users to have a comprehensive view of projects and helping with labor costs determination, material and equipment determination and such.

Information centralization allows ProContractor users to compare labor and costs with the estimates, comes with a drag and drop feature to remove data duplication, provides the means for job tracking, maximizes visibility, and so on.

Spectrum

spectrum landing page

Spectrum Construction Management Software from Viewpoint is an ERP system with a web interface that offers multiple useful tools to work with and improve various sides of your construction process. This includes materials and equipment management, document control, accounting, project management, reporting, HR, payroll, and more.

Additionally, since v14, Spectrum is a 100% web based construction management software, meaning that this construction tracking software is now even easier to use and requires no software to maintain and no hardware to purchase. Since the entire interface is web-based, it can now be accessed from almost anywhere, and with no concerns for security, since Spectrum boasts the protection level similar to what online banking is using.

Sage 100 Contractor

sage 100 contractor landing page

Sage 100 Contractor (formerly known as Sage Master Builder) is an integrated business management and accounting system, mostly oriented on small and medium-sized contractors and subcontractors. The list of features that Sage 100 Contractor provides includes, but not exclusive to:

  • Equipment management
  • Accounts receivable
  • Payroll
  • Billing
  • Project management
  • Estimating
  • General ledger, and so on.

The construction tracking software itself is sold on a per-seat basis and consists of multiple different optional modules, most of them offering one or two of the features above. There’s also purchase orders, job costs, customizable reports, subcontracts and such.

GanttPRO

ganttpro landing page

As the name suggests, GanttPRO is a software that mainly works with Gantt charts, and thus focusing mostly on project management. Gantt charts allow task and subtask grouping, task scheduling, task organizing, setting up dependencies and deadlines for tasks, and so on.

As a construction project software, GanttPRO can be beneficial for both working alone and within a team, offering work schedule customization, Gantt chart export into XLSX, PDF and other formats, project importing from MS Project or MS Excel, and synchronization with JIRA Cloud Software. Public URLs are also of use, especially when there’s a need to share your chart with anyone else, even outside of the company.

CoConstruct

coconstruct landing page

CoConstruct is another one of the web-based construction project management tools, offering three different modules and an unusual software design that is built to meet the needs of the clients. For example, management can perpetually change concepts instead of limiting the possibilities of constructors when it comes to different activities, designs or specific materials.

Another important part of CoConstruct software is unrestrained customization, offering many different modification and revision possibilities. It is done by segregating all of the valuable information into a single hub that can be then used to control orders, bids, selections, and such. Other features like content tracking, lead tracking and dedicated client portals are also there to help the company stay aware of all of their orders and be able to deliver the best service possible for each of their customers.

Fieldwire

fieldwire landing page

Fieldwire is a project management solution for the construction teams of different sizes. The main purpose of this construction project software is to promote and make it easier to collaborate and coordinate with high efficiency. Fieldwire is available as an application on both iOS and Android, and the standalone Windows version is in beta as of now.

Fieldwire’s capable of offering a plenty of different specialized features for construction teams, such as:

  • Punch list
  • Task management
  • Custom construction forms
  • Scheduling
  • Plan viewer
  • Construction reports
  • Inspection management
  • As-built drawings, and more.

STACK

stack landing page

STACK is another example of an all-in-one construction project software solution, this one focusing mostly on the preconstruction process. STACK’s industry-leading cloud-based software is capable of both improving profitability and driving maximum efficiency, working as a centralized hub for team collaboration, planroom management, project reporting, material takeoff, and so on.

The solution itself is cloud-based, offering unlimited training and support, and working with both Windows and Mac. Some of the features that STACK provides are listed below:

  • Excel integration
  • Printing & exporting
  • Summary & detail reporting
  • Real-time collaboration
  • Pre-built materials library
  • Cloud-based
  • On-screen takeoff, etc.

SiteMax

sitemax landing page

Sitemax Systems is a software development company that offers construction-focused software for progressive companies in the industry, focusing on making everything more efficient via centralization – it’s one of the reasons why Sitemax is considered one of the best construction software providers right now. Centralization means awareness of everything that’s going on in your company, and this, in turn, makes it easier to make informed decisions.

On its core Sitemax is a collaborative environment, with paper documents replaced by customizable interfaces and layouts for processing all kinds of reports, be it a daily report, a safety report or a site report. Converting from older forms (Excel, Word, PDF) is also possible, to digitalize the entirety of your documents from the get-go.

Another benefit of Sitemax is the ability to assist with time management and some features, centralized around that, including location-aware geo check-in and check-out using employees’ mobile devices. The same tracking can be applied for tools via QR stickers, and a lot of data is recorded to keep note of the progress and the security.

Knowify

knowify landing page

Knowify is a project management platform that offers job estimates and doubles down as a construction tracking software in terms of performance. It’s easy to monitor everything in real time when it comes to labor and material budgets, thanks to the full integration with purchasing and time keeping. Both project management and job costing capabilities are the prime focuses of the solution.

Some of the features of Knowify are:

  • Work with orders
  • Job scheduling
  • Job costing
  • Bid estimates
  • Warranty management
  • Time tracking
  • Scheduling
  • Expenses and purchasing
  • Export into a file
  • Personalized PDF outputs, and so on.

Contractors Software Group Products

contractors software group products landing page

Contractors Software Group Products is a complete set of integrated applications for construction management for contractors and builders. The suite itself is promoted as an affordable choice for smaller businesses, allowing you to pick and choose what you need, with the ability to integrate more into the system in the future. One unique feature of this software is that it also offers a strong CRM tool for improving sales and harnessing prospects.

There are four main products in this solution, and they are: estimating, scheduling and project management, job cost accounting, CRM. Additionally, the company offers a builder web portal, an A-Z construction software and a remote time card web app.

Projectmates

projectmates landing page

Projectmates is a project management software that can also work with capital construction. The main focus of the software is to increase data security and dependability to advance construction management in general. Some of the features of Projectmates are:

  • Workflow management
  • Document management
  • Scheduling
  • Contact management
  • Bid management
  • Project dashboard
  • Backups and archival
  • Program reporting, etc.

Projectmates dashboard allows for visualization of a large amount of information at once, with real time snapshots to ease the amount of work needed for construction scheduling, including task designation, setting up deadlines and reminders for milestones, and so on. Their contract management capabilities allow for seamless accounting management by keeping everything synchronized and creating multiple different funds to make the visualization and the distribution of the finances that much easier.

eSUB Subcontractor

esub subcontractors landing page

eSub Subcontractor is one of the best construction software providers on the market – and this one mainly focuses on scheduling and management, offering full control over the assignments and the different stages of completing assignments. Real time updates while in the field are made possible thanks to the combination of critical path scheduling tools and the accessibility of cloud-based technologies, with as little to no delays as possible.

Additional functions are also possible because of the additional modules that eSUB offers as a part of the Time Card Management Software, such as the reports module, the corporate management module, the resource management module, and so on.

WorkflowMax

workflowmax landing page

All of your business management needs can be covered by WorkflowMax – an online project management system with many features, from project tracking to job monitoring. WorkflowMax comes in an all-in-one package, offering multiple different functions in one package, and everything works within the same system, faster and more effective than if it was via separate applications.

Some of the features of WorkflowMax’s construction management system include, but are not exclusive to:

  • Client management
  • Time tracking
  • Document management
  • Job costing
  • Staff scheduling, etc.

Acculynx

acculynx landing page

Acculynx is a comprehensive construction estimate program that provides many different tools to help with a number of different tasks, improving collaboration, better scheduling capabilities, and more. There are many different features that Acculynx is capable of providing, such as:

  • Project management
  • Accounting
  • Bid management
  • Customer relationship management
  • Service management
  • Project scheduling, and such.

The main goal of this construction management system is to increase the effectiveness of collaboration via many different operations now being easier to perform or costing less finances or less time to create/manage.

CommittedCost

committedcost landing page

Daily progress reports and daily activities in construction can be tracked much easier with CommittedCost. CommittedCost is an online project cost management software that mostly helps project managers, sponsors and inspectors in general. A list of features that CommittedCost can provide includes, but not exclusive to:

  • Actual costing
  • Cost analysis
  • Templates
  • Job costing
  • Project budgeting
  • Purchasing management
  • Accounting management
  • Budgeting and forecasting
  • Cost tracking
  • Invoice management
  • Labour costing
  • Purchase order management, and more.

ECI

eci landing page

ECI is a cloud-based construction management software, more focused on small and medium-sized businesses. ECI enables the users to manage the entirety of communications needed for the entire team involved in a specific project. Flexible and easy solutions for the problems is the main goal of ECI.

A list of features that ECI’s construction management solutions can provide includes both the regular and the unusual features, such as:

  • Scheduling
  • Selections
  • Change orders
  • Bidding
  • Service
  • Communication
  • Budgeting, etc.

The integration of all of these functions in one single platform is what allows ECI to work properly within this industry and provide impressive results.

PENTA

penta landing page

PENTA is a comprehensive ERP system designed mainly for large enterprises, offering multiple different modules with distinguishable functions and features. PENTA consists of four main parts: Financial Management, Equipment Cost Control, Labor Management and Project Management.

All of the benefits of PENTA as a construction tracking software are achieved via better controls over all of the different parts of the project as a whole, from the material costs to the general project management decisions. PENTA is capable of offering multiple different features, such as:

  • Trend analysis reporting
  • Customized job inquiry
  • Complex financial management in general
  • Equipment global visibility
  • Automatic project charges
  • Layoff checks automatic production and distribution
  • Self-adjusting fringe benefit calculator, and much more.

Buildertrend

buildertrend landing page

Buildertrend is a cloud-based construction management software offering better collaboration, better efficiency and higher profits. There’s a lot of built-in features that are included in the package, such as the CRM system, quick bids/proposals, and so on.

Project management is also performed via Buildertrend, with tools such as scheduling, time sheets, budgeting, etc. Customer management, on the other hand, includes change order and selection management, payment processing, warranty requests, etc.

One of the main reasons why Buildertrend is one of the top companies on the market is the abundance of features within one system, without any kind of separation that usually slows down the experience or makes it worse. That way, Buildertrend can also build and monitor leads, converting them into projects, make proposals, send documents, and so much more than that.

BIM 360

bim 360 landing page

BIM 360 is a project management system provided by Autodesk, its main purpose is the project management, including speeding up the project delivery, managing the project’s budget, adhering to the industry’s standards, rules and regulations, as well as the project’s specific parameters.

BIM 360 allows project managers to centralize the information in one place, making it accessible for all of the parties involved. Interacting and commenting on the centralized pieces of information is also easy, which improves the overall cooperation and collaboration between different participants of the project.

Some of the features that BIM 360 is capable of providing are listed below:

  • Key performance indicators
  • Construction tracking
  • Field data management
  • Quality assurance
  • Dashboards
  • Publishing
  • Navigation and project viewing option, among others.

PlanGrid

plangrid landing page

Delivering real-time project information to everyone who needs it is the main purpose of Plangrid as a construction management software. It’s also possible to annotate results and share them with the team in real-time, as well.

Plangrid can also generate comprehensive as-built drawings to make the handover process even easier, with hyperlinking detail callouts, index sheets, version control and other features. Comparing sheets is also possible with Plangrid, so it’s much easier to spot the difference between different versions or between completely unrelated sheets in the first place.

It’s possible to break down all of the features of Plangrid in four categories: documents, progress, enterprise and reporting. “Documents” is all about workflow management, submittals, synchronization, smart drawings and such. “Progress” is focused on tasks, sheet comparison, markups, photos, videos and other media. “Enterprise” is the part focused on security, admin console, integrations, workspaces, and such. And lastly, “Reporting” is referencing field reports, as-builts and PDF reports.

Jonas Premier

jonas premier landing page

Jonas Premier is a cloud construction software that is both simple and powerful at the same time, offering workflow automatization and job discovery as its main features.

Jonas Premier is a set of construction management tools that can be handled by anybody, be it someone from construction management or the specialty contractor, land developer or the general contractor – all of them can take advantage of the entire solution with many useful features, such as job cost, project/drawing/document management, accounting, and such.

Cloud technology also plays a major part in creating better accomodation for the construction industry in general – allowing for easier automation, accurate real-time information and more fruitful collaboration. All of that can be achieved by using Jonas Premier as your construction project management software.

UDA ConstructionSuite

uda constructionsuite landing page

UDA ConstructionSuite is another solution aimed mostly at smaller companies, offering a decent list of features and combining the ConstructionOnline technology and ConstructionNet CRM to redefine the way the construction industry can reach its goals.

There’s four different versions of the UDA ConstructionSuite depending on the industry, such as Residential, Commercial, Industrial or Specialty. The feature list of UDA, on the other hand, is much more lengthy and includes over 300 different features, with the main ones being:

  • Estimating
  • Document management
  • Scheduling
  • Specifications
  • Contracts.

Improving collaboration in construction

It is important to remember that while construction collaboration software does play a large role in changing the original ways of many different construction processes, this software is not a solution to every problem, and the process of improving collaboration within the construction process cannot be solved with just some software. As such, we can specify four different elements that go into improving overall construction collaboration efforts, starting with adding the aforementioned construction software.

  • Construction tools. With the construction industry being this traditional and conservative, it is easy to see why many processes still rely on WhatsApp notifications, Excel spreadsheets, and email threads. However, these tools will never be efficient enough compared with actual construction-specific toolsets, with real-time connection to the project’s source of information and with no context of what is currently happening with that project.
  • Unified data source. Project management can be incredibly complicated if it does not have some sort of information pool to work with. Using a single source of information for a project is a surprisingly new idea in the construction field, even though it may seem somewhat obvious. However, much of this is less about the intent and more about multiple software systems with proprietary data formats unable to communicate with each other. A single source of “truth” about the project solves everything in one motion.
  • Project planning and quality management. Every part of the construction project must be connected and involved in the process in some form, even if it is just mentioned in the master schedule. Quality management is one such example, it may not seem particularly important in the long run, but it creates a massive difference when you see how many issues are resolved immediately as they appear and not during the later parts of the construction when corrections cost more and take more time. Resolving conflicts works in a similar fashion – a unified source of information can be a great way to have an objective view of the necessary information at a specific point in time, which helps resolve conflicts that much easier.
  • Incorporating intelligence from the field. Standardization is also a massive part of why having a unified source of truth is so important. Collecting all kinds of information from the field and your past projects makes it easier for you to expand upon and improve your existing processes based on past mistakes or errors at various stages of the project creation. This same intelligence can also help you gain more down-to-earth insights and predictions about future projects, improving both your credibility in the eyes of a customer and your KPI as a whole.

Conclusion

This article showcases a lot of different companies that focus on construction collaboration software and/or project management solutions. As it stands, it’s obvious that the market for such software is large and highly competitive, meaning that it’s possible to find the exact solution you’re looking for with the specific list of features that your company needs.


About the author
James Ocean

BIM/VDC Specialist. James Ocean is Head of BIMspiration at Revizto and keeps everything moving onwards and upwards. From supporting and teaching our internal team as well as our clients, James shows us the ins-and-outs and how to best leverage Revizto to maximize workflows, cut costs, and get all types of projects through the finish line.

Best Construction Collaboration & Project Management Software Tools The market for construction project management tools is vast and highly competitive, featuring both the all-in-one solutions and the specialized ones with a lot more focus on something specific. This article features the list of top 25 when it comes to those companies. 2022-11-21
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